When it comes to printing, even the best design can go wrong if the files aren’t set up correctly. Blurry images, missing fonts, and colours that look “off” are all common headaches that stem from improper file preparation. With our combined 20+ years of printing experience at Gully Print our team knows this all too well. We can help you manage this dilemma.
To save time, money, and frustration, here’s a simple step-by-step guide to preparing your files for print.
1. Choose the Right File Format
Not all file types are print-friendly. For best results:
PDF (Preferred): Ensures fonts, images, and layouts stay intact.
AI or EPS: Ideal for vector graphics and logos.
High-Resolution JPEG/TIFF: Suitable for images, but always check resolution.
Avoid sending low-quality PNGs or Word documents if possible.
2. Set the Correct Resolution
Low-resolution files are the fastest way to get blurry prints. Make sure all images are:
300 dpi (dots per inch) for sharp, professional results.
At the correct size (don’t stretch small images larger).
3. Work in CMYK, Not RGB
Screens display colour in RGB (red, green, blue), but printers use CMYK (cyan, magenta, yellow, black). If you design in RGB, your colours may print differently than expected. Always convert your files to CMYK before sending them to print.
4. Add Bleed and Safe Margins
To avoid white edges or cut-off text:
Add at least 3mm bleed around your design (extra space for trimming).
Keep important text and logos within the safe zone (at least 5mm from the edge).
This ensures nothing vital gets trimmed off.
5. Check Your Fonts
If fonts aren’t embedded or outlined, your text may not display correctly on another computer. To fix this:
Embed fonts when exporting a PDF.
Or convert text to outlines so the printer sees it as shapes, not editable fonts.
6. Proofread Everything
Nothing ruins a print job faster than a typo or incorrect phone number. Always double-check spelling, contact details, and dates before sending files to print.
7. Ask for a Proof
Before the full run, request a digital or printed proof. This lets you catch errors and confirm colours, layout, and text are exactly how you want them.
Final Thoughts
A little preparation goes a long way. By following these steps, you’ll avoid common printing issues and ensure your materials come out looking professional, sharp, and exactly how you envisioned them.
At Gully Print, we’re here to help guide you through the process — from file setup to final product — so you can print with confidence.
👉 Got a project ready to go? Get a Quote Today! and let us handle the rest.